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1. Introduction
Eden McCallum LLP (together with its affiliates referred to as “Eden McCallum” or “us” or “we”) is committed to protecting your privacy and processes personal data as a data controller in accordance with the applicable laws, regulations and rules.
This Privacy Policy provides information about the personal data we process about you. This Privacy Policy explains why we are processing your personal data,
what personal data we process about you and how we process your personal, as well as your privacy rights and where to go for more information.
We may unilaterally change or update this Privacy Policy from time to time. We, therefore, advise you to regularly review this Privacy Policy.
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2. Why do we process your personal data?
We may process your personal data for the following purposes:
Career website
Our recruitment website (https://careers.edenmccallum.com/) is powered by Teamtailor on behalf of Eden McCallum.
Eden McCallum uses cookies on its recruitment website. Cookies are small text files containing information that are stored on your user device (such as your computer, mobile phone or tablet).
We only use strictly necessary and analytic cookies to respectively operate the recruitment website and help us understand how the recruitment website is used and performs. You can control and manage your cookies preferences by adjusting your browser settings or using the cookies preference tool. For more information, please read our Cookie Policy.
Applications
If you apply for a job at Eden McCallum, we use your personal data to process your application and evaluate whether you are the right candidate for the position. If you are considered for a position at Eden McCallum, your personal data will be used to facilitate the hiring process.
Assessment
For some positions, an assessment is part of the application procedure to evaluate your suitability. In that case, you will be informed about this.
Screening
Maintaining high professional standards is an integral part of our business and is a core component of building trust and long term relationships with clients. Clients will only entrust sensitive information to Eden McCallum if we can deploy reliable personnel. Eden McCallum may, therefore, require you to provide reference and conduct a social media and internet screening as part of the application procedure. You will be informed about this.
Job alerts
You can subscribe to job alert on our careers website. We use your personal data to send you relevant vacancies.
Contact
You can contact us through the chat. We use your personal data to properly handle your question or request.
Events
Eden McCallum regularly organizes various events, such as workshops, mentorship programmes and other events. You can register for these events. We will use your personal data to provide you with information about the event and administer your attendance. For example, to provide you with information about the time and place, to send you a reminder, to notify you if the event is cancelled and to send you a copy of the presentation after the events.
Photos and videos may be taken at our events for registration purposes and/or future marketing materials. It is, therefore, possible that you will be captured on photos and videos that will be used by us for publication after the event.
Promoting diversity and equality
Eden McCallum is committed to advancing equality, diversity and inclusion (“ED&I”) within our firm and across the organisations and people with which or whom we interact. To understand the diversity characteristics of our applicants, and to better inform any decisions we make about the promotion of ED&I in the workplace, Eden McCallum may send you an invitation to take part in an ED&I survey. The survey collects information from applicants in the United Kingdom (“UK”) on a voluntary basis and covers demographic questions. The survey reports we will receive are presented in anonymized, aggregated, statistical fashion.
Laws and regulations and operation of our business
In some cases, we may use your personal data to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also use your personal data in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.
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3. What personal data do we process?
“Personal data” is any information relating to an identified or identifiable natural person. Personal data that we process may include:
- Basic information, such as your first and last name;
- Contact details, such as your e-mail address, postal address and phone number;
- Application details, such as your cover letter, curriculum vitae, qualifications, experience and results of interviews and assessments;
- Salary indication;
- Identification documents;
- References;
- Areas of interest;
- Interaction details, such as identifiable data in the chat;
- Image data, such as photos and video images;
- Personal data related to your attendance of our events;
- Personal data related to your visit of our recruitment website;
- Any other personal data relating to you that you provide to us or we obtain in relation to the purposes and based on grounds set out below.
We use your personal data that you provided directly to us. For example, when you subscribe or apply to any job openings or when you use the chat. We may also receive personal data about you from other sources. For example, when you choose to connect your social media account (such as LinkedIn or Facebook) upon signing in. We may also collect your personal data independently from social media platforms or other publicly available sources (“sourcing”) or through recommendation from other candidates or our employees.
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4. How do we process your personal data?
Lawfulness of processing
We use your personal data on the following basis:
- to enter into a contract with you;
- for compliance with a legal obligation to which we are subject;
- for our legitimate interests (e.g. protecting our (business) interests, assessing your suitability for the position, maintaining and promoting diversity and equality, compliance with law and regulations, and exercising and defending our legal rights);
- your consent, which you may always withdraw. Such withdrawal does not affect the lawfulness of the processing prior to your withdrawal.
Categories of recipients
Your personal data will only be shared on a strict need to know basis with:
- Our affiliated companies;
- Our service providers or advisors;
- A competent public authority, government, regulatory or fiscal agency.
Data transfers
We only transfer your personal data outside the European Economic Area (EEA) and/or UK if there is an appropriate level of protection.
Retention period
Your personal data is kept no longer than necessary to achieve the purposes stated in this Privacy Policy or to comply with the relevant laws and regulations.
The information of an unsuccessful candidate will be retained for a period of six (6) months after the recruitment process has ended, unless you have given consent to retain your personal data to be considered for future job opportunities. In such case, your personal data will be retained for a period of one (1) year after the recruitment process has ended. If you subscribed to job alerts, your personal data will be retained until you unsubscribed.
Security
We have taken technical and organisational measures to ensure an appropriate level of security to protect your personal data from unauthorised or unlawful processing and from loss, destruction, damage, alteration or disclosure.
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5. How can you exercise your privacy rights?
You have the right to request access to an overview of your personal data, and under certain conditions, rectification and/or erasure of personal data. In addition, you also have the right of restriction of processing concerning your personal data, the right to object to processing as well as the right to data portability. Please bear in mind that in some cases we cannot respond to your request.
To invoke your rights, please contact us by using the contact details set out in paragraph ‘More information?’.
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6. More information?
If you have any questions regarding the processing of your personal data please contact us at:
Eden McCallum LLP
Tower House
10 Southhampton Street
WC2E 7HA
United Kingdom
E. analystrecruitment@edenmccallum.com
If you are not satisfied with the way we process your personal data, you can also lodge a complaint with the supervisory authority.
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7. Changes to this Privacy Policy
This Privacy Policy was last updated on 04/08/2023.
